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How admin automation will save you time

Writer's picture: Wendy Rayner-HallWendy Rayner-Hall
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Do you feel like your to-do list is running your day? Between endless scheduling, sending reminders, and managing admin, it’s easy to get stuck in the weeds instead of focusing on the bigger picture. That’s where admin automation comes in - your modern-day magic wand for reclaiming time and energy.


What is admin automation and why does it matter?


Admin automation refers to the use of tools and systems to handle repetitive, time-consuming tasks. It’s not just about saving time - it’s about creating space to focus on big ideas, bold strategies, and making waves in your work.


Imagine a world where:

  • Meetings are scheduled without email ping-pong.

  • Feedback and registrations are collected seamlessly.

  • Email attachments automatically save to the right folder.


Automation simplifies your workload so you can focus on leadership, innovation, and driving impact.


Your automation action plan


Ready to get started with admin automation? Follow this three-step plan:


Step 1: Spot the repeats

Take a moment to identify tasks you perform repeatedly. Common candidates for automation include:

  • Scheduling meetings.

  • Sending reminders or follow-ups.

  • Tracking and organising expenses.

By pinpointing these tasks, you’ll uncover where automation can save the most time.


Step 2: Choose your tools

The good news? You don’t need to be a tech wizard to get started. Here are simple tools to automate everyday tasks:

  • Calendly: Eliminate back-and-forth emails by letting others book directly into your calendar.

  • Google Forms: Collect feedback, requests, or registrations effortlessly.

  • Zapier: Connect your favourite apps to work together seamlessly (e.g., save email attachments to a cloud folder automatically).

These tools are intuitive and often free, making automation accessible to everyone.


Step 3: Set it and forget it

Once you’ve chosen your tools, spend a little time setting them up. Whether it’s creating a workflow in Zapier or setting up a Google Form, the initial effort is minimal compared to the time you’ll save. After setup, your automations will run in the background, allowing you to focus on high-impact work.


Why admin automation transforms you as a leader?


Admin automation isn’t just about ticking off tasks faster - it’s about unlocking your potential.


By freeing yourself from repetitive tasks, you can:

  • Dedicate more time to bold decision-making.

  • Improve team collaboration and efficiency.

  • Focus on initiatives that drive game-changing results.


Automation doesn’t replace your work; it enhances it, giving you the clarity and bandwidth to lead with confidence.


Ready to start automating?


Admin automation can feel like a small step, but it has a ripple effect across your entire business. Start today by identifying one repetitive task and finding a tool to handle it. The time you save can be reinvested into creative problem-solving, big-picture planning, and leading with purpose.


If you’re unsure where to begin, don’t hesitate to reach out. Let’s explore how automation can work for you.


Looking for more strategies to streamline your work? Download our Sorting Your Life Out Planner and take the first step toward clarity today.




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