
When it comes to recurring tasks, wouldn’t it be great to have a ready-made guidebook?
Enter the not very exciting Standard Operating Procedure (SOP)! It might not be glamorous, but it is a game-changer for saving time, reducing errors, and making sure nothing falls through the cracks. Plus when you’re ready to expand the team, you have everything written out ready for handover.
If you’re constantly repeating the same tasks, writing an SOP now will save you hours in the long run. Let’s break down how you can create one in three simple steps.
FAQ on Standard Operating Procedures
Do I really need SOPs if I work alone?
Yes! Even if you’re a solo business owner, SOPs help you streamline your workflow and prepare for future growth. When the time comes to delegate, you’ll have clear instructions ready to go.
What kinds of tasks should have an SOP?
Any task you do repeatedly - like invoicing, sending weekly reports, or scheduling social media posts - is a perfect candidate for an SOP.
Your quick-start guide to Standard Operating Procedures
Creating an SOP IS NOT complicated. Follow these three steps to get started:
1. Pick one task to start
Choose a recurring task that you perform regularly. This could be anything from processing orders to onboarding new clients.
2. Write it out step-by-step
Break the task into simple, actionable steps. Keep it clear and to the point. For example:
Log in to [tool or platform].
Click [specific button].
Fill in [required field].
Remember to use screen shots where appropriate, this can really help someone pick up what you need in a lot more detail.
3. Save and use
Store your SOP in an accessible place, like a shared folder or a notes app. The next time you perform the task, follow your guide and refine as needed.
Why this works
SOPs are a gift to your future self and your organisations future growth.
They help:
✔ Free up mental space.
✔ Reduce decision fatigue.
✔ Ensure consistency in your work.
When life gets busy, an SOP keeps everything running smoothly. Plus, if you ever need to delegate, your processes will already be mapped out, making it easy to hand over tasks without confusion.
Bonus tip: Use screen recording
Some people learn best visually, and screen recording can be a fantastic way to document your processes. Record yourself completing the task while explaining each step, and store the video alongside your SOPs for an extra layer of clarity.
Ready to get started?
The best time to start creating SOPs is today! Here’s to getting your processes out of your head and into action!
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