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How to save time and focus on what matters most

Writer's picture: Wendy Rayner-HallWendy Rayner-Hall
Blue background, lilac stars in the background

Time - it’s the one thing we all wish we had more of, but no amount of wishing can make it happen. Instead, the secret lies in how you use it. Think of your day as a treasure chest, and every minute is a golden coin. Are you spending your coins wisely?


If your answer is "not quite," you are not the only one saying this. Many of us start the week with big plans and end it wondering where the time went. But what if you could change that? Let’s fly into some practical, proven ways to take control of your day and save time.


FAQ: Why is time management so difficult?


It often feels like time is slipping through our fingers because of:

  • Constant distractions (hello emails and notifications).

  • Task switching, which eats away at focus and energy.

  • No clear plan for the day, leading to reactive rather than proactive work.


But with the right strategies, you can reclaim those lost minutes.


Step 1: Time-block like a pro


Time-blocking is like creating a map for your treasure hunt - clear, focused, and purposeful.


Divide your day into chunks dedicated to specific tasks. For example:

  • 9–10 AM: Respond to emails (and only emails).

  • 10 AM–12 PM: Deep work on a key project.

  • 2–3 PM: Admin catch-up.


The key is to protect these blocks like precious treasure. Treat them as non-negotiable meetings, even if they’re just with yourself. Time-blocking helps you focus on one task at a time, reducing the stress of juggling everything at once.


Step 2: Group similar tasks together


Task-switching is the enemy of productivity. Every time you jump between unrelated activities, your brain has to adjust, wasting valuable energy. Instead, try batching similar tasks:

  • Make all your calls in one go.

  • Set aside a specific time for organising files or updating spreadsheets.

  • Reserve another block for brainstorming or creative work.


By keeping similar activities together, you’ll find your workflow smoother and your energy more focused.


Step 3: Guard your time fiercely


Here’s a truth bomb: Not every task is urgent, and not every meeting is necessary. Guarding your time means learning to say no to distractions, unnecessary meetings, and tasks that can wait.

Try this:

  • Turn off notifications during focus blocks.

  • Politely decline or delegate tasks that aren’t a priority.

  • Build buffer time into your schedule to handle unexpected tasks without derailing your entire day.


Remember, your time is the most important thing in your life - treat it as such.


Why these strategies work


When you have a structure to your day, you reduce decision fatigue and create mental clarity. It’s like walking on solid ground instead of trying to hop across the sea. By the end of the week, you’ll notice:

  • Increased productivity as you focus fully on each task.

  • A sense of accomplishment, knowing you’ve spent your time wisely.

  • Less stress, as you’re no longer scrambling to catch up.


Start saving time today


Time is your most valuable resource, and every minute counts. Whether you’re managing a team, running a business, or simply trying to keep up with life, these strategies can help you reclaim your time and focus on what matters most.


What’s one step you’ll take today to start saving time? Share it in the comments or send me a message - I’d love to hear how you’re putting these tips into action!

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